Henri's blogg

Or: How to add terms to a termset from Powershell :)

In this case we are collecting project numbers from a SQL Server table, the Job table in a Navision instance to be exact.

When we have got the records all fine and happy we connect to SharePoint and asks it gently if it could please let us in to the Managed Metadata Service.
Once inside we rush to the term group Projects, demands it to show us it's term set Project numbers and then convinces it to accept all new numbers or else:



The term set Project number and Term group Projects already have lived a while in the Term Store. If your Term Store are missing out and wants a visit you could introduce them the usual way: Intro to Term store GUI

After getting on equal terms with Projects we settle down, release the site back to SharePoint with a polite Dispose() and retreat happily into the sun again.

As we both feel this was important we arrange a regular appointment using Scheduled Tasks  and promise to call.

Hope it helps,
Henri

Permissions needed to start Workflow manually

I had a list workflow in SharePoint Online that wouldn't start for users with Edit and/or Contribute permissions on the list.

This was a workflow the user would start manually, but before it started the user would get to a page saying Access denied.


I then tried to give the users permissions on Workflow History and Workflow Tasks list, but still no luck. The page it was trying to open was layouts/15/workflow.aspx


The solution:
Give the users Contribute permissions to the site itself.

This may implicate that you will have to break permissions on other Lists you don't want these users to have that level of access to, but I have not found another way to bypass this issue.


Many times this issue will not surface because users are Members of your site and then by default they will inherit this permission. But if you are tightening up security, using AD groups etc for your permissions then you can suddenly find yourself in the same situation. Then just google here ;)

In SharePoint 2013 it is now easy to enable Search refinements on your content types.


The image shows search results for the word sharepoint, and lists Content Types SharePoint found in the results.

Note that this is the actual content types you have configured on your site, not the document types like Word, PDF etc.






This image shows the same result but refined with the Content Type FAQ.
FAQ is a content type I have defined in our Site Collection, it could be anything really.
We have content types like Offer, Contract, Design document etc.
As you can see the FAQ results include PDFs, Web pages and Word documents.


So how do we set this up so we can make use of the nice content types we have already defined for our sites?

First we need a Search Center.
(Hop on over to http://technet.microsoft.com/en-us/library/hh582314.aspx or maybe http://www.c-sharpcorner.com/UploadFile/Roji.Joy/how-to-configure-search-centre-in-sharepoint-2013/ for some guidance if you haven't one already)



To be able to refine our search using our content types, we need to add a refiner to our search page.
In SharePoint 2010 we would also need to add a managed property,
but now in SharePoint 2013 this is available out of the box.
(See this article for a walkthrough on how to set this up in SharePoint 2010:
http://www.glynblogs.com/2011/01/create-a-content-type-search-refinement-panel-in-sharepoint-2010.html)



Go to your Search Center Url and Edit the page:


Select Refinement - Edit web part
(Take the mouse up to Refinement heading, and you should get a little triangle to the right, click that and Edit web part should be a choice in the menu)

You will get a column to the right with settings for the webpart:


























I have moved it up to the top of my refiners, so it will be shown to the top in the refinement panel.

Select ok twice and Save and then Check in your page.
You can now search and refine on your Content Types in SharePoint 2013.

Your content types just got a whole lot more useful :)

Search in SharePoint 2013 is a big improvement to SharePoint 2010 standard search.

Create search url

Fill in Global Search Center Url